Privacy Policy for Mapperley Plains Recreation And Social Club
Last Updated: July 2026
1. Introduction
Welcome to the privacy policy for Mapperley Plains Recreation And Social Club. We respect your privacy and are committed to protecting your personal data. This privacy policy informs you how we look after your personal data when you visit our website at mapperleyplains.org.uk, interact with us as a member, or hire our venue facilities. It also details your privacy rights under UK law, including the UK General Data Protection Regulation (UK GDPR).
2. Important Information and Who We Are
Mapperley Plains Recreation And Social Club is the data controller responsible for your personal data (referred to as “the Club”, “we”, “us”, or “our” in this policy).
Contact Details:
Full Name of Legal Entity: Mapperley Plains Recreation And Social Club
Email Address: mapperleyplains@gmail.com
Telephone Number: 0115 926 5421
Postal Address: Plains Rd, Mapperley, Nottingham, NG3 5RH
3. The Data We Collect About You
Personal data means any information about an individual from which that person can be identified. We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:
– Identity Data: Includes first name, last name, title, or username.
– Contact Data: Includes billing address, residential address, email address, and telephone numbers.
– Financial Data: Includes bank account and payment card details when booking function rooms or paying membership fees.
– Transaction Data: Includes details about payments to and from you, and other details of services or room hires you have purchased from us.
– Technical Data: Includes internet protocol (IP) address, browser type and version, time zone setting, and location data when you use our website.
We do not collect any Special Categories of Personal Data about you (this includes details about your race, ethnicity, religious beliefs, sexual orientation, political opinions, or health status).
4. How Your Personal Data Is Collected
We use different methods to collect data from and about you, including through:
– Direct Interactions: You give us your Identity, Contact, and Financial Data by filling in forms on mapperleyplains.org.uk or by corresponding with us by post, phone, or email. This includes personal data you provide when you apply for club membership, inquire about or book our function rooms, register for sports or social activities, or request information to be sent to you.
– Automated Technologies: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns via cookies.
5. How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
– Performance of a Contract: Where we need to perform the contract we are about to enter into or have entered into with you (e.g., executing a venue hire booking or managing your club membership).
– Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
– Comply with a Legal Obligation: Where we need to comply with a legal or regulatory obligation.
Purposes for Which We Will Use Your Personal Data:
– To register you as a new member of the social and recreation club.
– To process and manage your venue hire bookings, including managing payments, fees, and charges.
– To manage our relationship with you, which includes notifying you about changes to our terms or privacy policy.
– To administer and protect our business and website (including troubleshooting, data analysis, testing, and system maintenance).
6. Disclosures of Your Personal Data
We do not sell your personal data to third parties. We may share your personal data with trusted external third parties only when necessary, including:
– Service providers acting as processors who provide IT, website hosting, and system administration services.
– Professional advisers including lawyers, bankers, auditors, and insurers.
– HM Revenue & Customs, regulators, and other authorities based in the United Kingdom who require reporting of processing activities in certain circumstances.
7. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those committee members, employees, or contractors who have a business need to know. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, and the applicable legal requirements.
9. Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:
– Request access to your personal data (commonly known as a “data subject access request”).
– Request correction of the personal data that we hold about you.
– Request erasure of your personal data.
– Object to processing of your personal data where we are relying on a legitimate interest.
– Request restriction of processing of your personal data.
– Request the transfer of your personal data to you or to a third party.
– Withdraw consent at any time where we are relying on consent to process your personal data.
If you wish to exercise any of the rights set out above, please contact us at mapperleyplains@gmail.com. You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk).
